Unlike in Word, Excel and PowerPoint, I don’t seem to have a choice in order to save my emails as pdf-files.
Is it correct of course, if so; How could i save save emails to PDF anyway?
Save as PDF buttonOutlook 2007, Outlook 2010, Outlook 2013 and in many cases Outlook 2016 indeed don’t have a built-in choice to save messages as pdf-files.
However, you may still find a few ways to make this happen.
Windows 10 buttonAre you using Windows 10? In that case, you need to have a printer called “Microsoft Print to PDF”.
Simply print your email to this printer and you’ll be prompted to save the output as being a pdf-file.
Adobe Acrobat buttonThis is among the most flexible but also the most high-priced solution but Adobe Acrobat is naturally the typical when it boils down to creating, editing and managing pdf-file.
Adobe Acrobat includes a dedicated Outlook add-where permits you to convert an individual message or selected messages to some pdf-file, append an already existing pdf-file or convert an entire folder simultaneously.
In addition there are several choices available to set the compatibility, if you should are the attachments within the pdf-file and configure security, encryption and password settings. An alternative would be to automatically convert your (new) messages to pdf-files for archiving purposes with a set interval.
Besides a dedicated Outlook PDF add-in, furthermore, it has a PDF printer which permits you to create pdf-files from any other application as well.
Add-Ins buttonThe Save As PDF add-in from Sperry Software provides similar functionality as the Adobe Acrobat add-in for Outlook but might be less expensive for the majority of since it is built especially for this.
Besides saving one particular message or all selected messages as pdf-files simultaneously, furthermore, it enables you to monitor folders and set up conditions to create pdf-files automatically dexipky88 a preconfigured naming conventions.
Additionally, you are able to set message actions for which happens after it has been transformed into a pdf-file. For example, you are able to mark it read, delete it, open an application or print it.
Despite having simply a single “Save As PDF” button, the add-in holds a great deal of settings which closely matches the Adobe PDF add-in.
VBA Macro buttonAnother option is by using a VBA macro which utilizes Word’s capabilities to save lots of documents in the pdf-format.
As being the VBA code and installation instructions are given free of charge, it offers an expense effective alternative when you only occasionally have to save messages within the pdf-format or when you are in a environment where you cannot install software yourself.